The protection of personal data is an important matter for us. We handle the data you provide to us in compliance with the statutory regulations, in particular those relating to data protection.
1. Application information
We collect different types of information. This includes, in particular, your personal data with contact information as well as a description of your education and training, work experience and skills. Furthermore, you have the option of sending us electronically stored documents such as certificates or cover letters. With your application, you ensure that the information you provide is true. We would point out that any false statement or conscious omission can represent a reason for a rejection or subsequent dismissal. We do not require any information from you that is not usable according to the German Equal Treatment Act (Gleichbehandlungsgesetz) (race, ethnic origin, gender, religion or ideology, disability, age or sexual identity). We do not ask you to share information on illness, pregnancy, ethnic origin, political views, philosophical or religious convictions, membership of a trade union, physical or mental health or sexual life. The same applies to content that could infringe the rights of third parties (e.g. copyright, press law or general third-party rights).
2. Collection, processing, use and sharing of your data
Personal data is collected, stored, processed and used only for purposes in connection with your interest in current or future employment with us and in the processing of your application. It is not passed on to third parties. For the use of the online application process, data such as name, address, telephone number, email address etc. is collected. This data serves principally to contact you in relation to your application. If your application is successful, the data entered can be used for administrative concerns as part of the employment. Your online application is processed and noted exclusively by the relevant contact partner in our company. All members of staff who are entrusted with data processing are obliged to safeguard the confidentiality of your data. Third parties do not receive knowledge of your information under any circumstances. The processing of data is carried out exclusively in Germany.
3. Legal basis for the data processing
The legal basis for the processing of your personal data in this application process is primarily Section 26 German Federal Data Protection Act (BDSG) in the version valid from 25/05/2018. This allows the processing of data required in connection with the decision to establish an employment relationship. If the data should be required once the application process is concluded for a criminal prosecution, data processing can be carried out on the basis of the prerequisites of Article 6 GDPR, in particular to safeguard the legitimate interests pursuant to Article 6(1) lit. f GDPR. Our interest then lies in the establishment or defence of claims.
If we are not able to offer you a position, we will store the data transmitted by you for up to 6 months for the purpose of answering questions in connection with your application and rejection. However, if your application documents are basically of interest and there is currently no suitable position for you, you consent herewith that we include your data in our applicant pool. This means, we can contact you with future job offers. If you do not receive any requests from us, the data is erased after two years.
5. Consent to storage of job application data
If my application is not successful, I consent to FALKE KGaA storing the personal data that I shared in connection with the entire application process (particularly in my cover letter, CV, certificates, motivation letter etc.) beyond the period of the actual application process. I consent to FALKE KGaA using this data to contact me later, if necessary, should I be considered for another position.
Provided I, in my application letter or other
documents I submitted during the application process, shared “special types of personal data” (e.g. a photo that allows ethnic origin to be recognised, information on disability etc.) my consent also relates to this data. This consent also applies to data about my qualifications and activities from generally available data sources (in particular, professional social networks), which FALKE KGaA has collected as part of the application process. This consent is voluntarily and has no effect on my chances in this application process. I can refuse to give my consent without giving any reasons, without fear of disadvantage. In addition, I can withdraw my consent at any time by sending an email to humanresources@FALKE.com. In this instance, my data will be erased without undue delay (after conclusion of the application process).
6. Erasure of data, withdrawal of consent
You have the right at any time to request more detailed information about the stored data that concerns you, to see this data and to request that inaccurate data about you be corrected or that the stored data be completely or partially deleted. After giving your consent, you have the option of withdrawing it at any time subsequently. Your withdrawal can be sent to the person named in the job advert as contact person or to the following email address humanresources@FALKE.com.
7. Data security
We place great importance on the highest level of security of our system and deploy modern data storage and security technologies to protect your data optimally. This includes measures such as anti-virus software and a firewall. Obviously, our security measures are continually improved in line with technological developments. Your data is transmitted in encrypted form and then stored in a database. All systems in which your personal data is stored are protected from access and only accessible by a particular set of people responsible for personnel. In addition, the data is processed exclusively in computer centres of the Federal Republic of Germany.
8. Your rights as a data subject
You have the right to access the personal data concerning you which we process.
If you make a request for information that is not in writing, we hope you will understand that we may require from you documentary proof that you are the person you say you are.
Furthermore, you have a right to rectification or erasure of the data, or to restriction of the processing, insofar as you are legally entitled to do so.
Furthermore, you have a right to object to the processing as part of the statutory regulations. The same applies to a right to data portability.